QR OIL REFINERY
PROCEDURES
NOTE 1: WE ONLY ACCEPT ICPO FROM END BUYERS. NO PROXY BUYERS
NOTE 2: All ICPOs must be addressed to the refinery/end seller through our company, as their official representative. All transactions are managed directly by the refinery/end seller.
CIF LOGISTICS (TTO or VTO)
PROCEDURES (A)
1. Buyer accepts Seller's procedure and issues ICPO with the following:
A) Banking details
B) Company profile
C) Passport copy
2. Seller acknowledges buyer's ICPO and issues contract to buyer open for amendment, buyer signs SPA and return the contract to the seller in word format within 72-HOURS.
3. Seller makes the final signature and covert the contract to PDF and Send to buyer as final approved contract along with soft performance guarantee Partial (PPOP) documents given below:
a. Invoice for Payment of 50% Shipping cost fees of $1,200,000
b. Passport Product
c. Export License Permit
d. Certificate of Origin
e. Seller’s Registration Certificate.
4. Buyer proceeds with their bank within 24-48 hours to pay 50% shipping cost value fees of $1,200,000 USD via TT wiring/MT103 which will be deducted from the total product price fees at the destination port to enable the Refinery secure the vessel and deliver the cargo to buyer, and Seller Bank respond with 2% PB.
5. Upon Seller's bank confirmation of 50% shipping cost fees of $1,200,000 USD, Seller transfer the following full POP documents to buyer via email or DHL courier Service as given below:
a. NCNDA/IMFPA
b. Vesel Q88
c. Authority to Verify
d. Company Tax payer certificate
e. Fresh SGS report
f. Tank receipt
g. Bill of lading
h. Port Clearance Certificate
i. Allocation or Certificate of change of Ownership
j. Chartered Party Agreement (CPA)
k. Packing List
l. Certification of Weight and Quality issued by the Manufacturer
m. Commitment letter to supply
6. Buyer notifies seller by official written notice of his receiving seller's POP document while Seller orders his export team to deliver the Vessel to the buyer’s destination Port.
7. Upon arrival of the Vessel at the discharge port, buyer's inspection team carry out DIP test or equivalent inspection to ascertain quality.
8. Upon successful unloading, Seller pays the remaining 50% shipping cost fees of $1,200,000 and the total value price of the product within 72 hours.
9. Second and succeeding shipments continues…
CIF COST INSURANCE FREIGHT
PROCEDURE (B)
1. Buyer shall accept Seller's procedure and issues ICPO with the following:
A) Banking details
B) Company profile
C) Passport copy
D) Acceptance letter stating to adhere to seller's procedure
2. Seller acknowledges buyer's ICPO and issues contract to buyer open for amendment, buyer signs SPA and return the contract to the seller in word format within 48 hours.
3. Seller makes the final signature and covert the contract to PDF and Send to buyer as final approved contract along with soft performance guarantee PPOP documents given below:
a. Certificate of Origin
b. INVOICE (expires after 7-days) for issuance of SBLC/DLC
c. Export License
d. Passport Product
e. Seller's Certificate / Registration
4. Buyer proceeds with their bank within 7-days to issue SBLC/DLC to seller bank and seller bank shall respond to buyer bank with 2%PB within 48 hours of receiving buyer's SBLC/DLC but if after 7-days, the buyer fails to issue the SBLC/DLC, then buyer shall request for a new INVOICE from seller to pay 50% shipping cost value fees of $1,200,000 Via TT wiring/MT103 into new Seller Fiduciary Bank (and the Seller Fiduciary Bank respond with 2% PB) as a security guarantee which will be deducted from the total product price fees at the destination port to enable the Refinery secure the vessel and deliver the cargo to buyer.
5. Upon Seller's bank confirmation of SBLC/DLC or 50% shipping cost fees of $1,200,000, Seller transfer the following full POP documents to buyer via email or DHL courier Service as given below:
a. Allocation-Ownership Certificate
b. Chartered Party Agreement (CPA)
c. Authority to Verify (ATV)
d. Company Tax payer certificate
e. Fresh SGS report
f. Tank receipt
g. Vessel Q88
i. Bill of lading
j. Commercial Invoice
k. Port Clearance Certificate (PCC)
l. Authority to Sell and Collect (ATSC)
m. NCNDA/IMFPA
n. Commitment letter to supply
6. Buyer notifies seller by official written notice of his receiving seller's POP document while Seller orders his export team to deliver the Vessel to the buyer's destination Port.
7. Upon arrival of the Vessel at the discharge port, buyer's inspection team carry out CIQ test or its equivalent inspection to ascertain quality.
8. Seller pays the remaining 50% shipping cost fees of the sum of $1,200,000 if the buyer fails to issue SBLC/DLC at Step-4 procedures and then deduct the buyer's 50% shipping fees the buyer paid at step-4 from the total value price of the trial product within 72 hours of receiving the buyer's trial product payment.
9. Seller pays commissions to Intermediates and second succeeding shipments continues...
FOB (TTT/ TTV) DIP & PAY
TRANSACTION PROCEDURE
1. Seller issues Product Price and Procedures, Buyer issues official ICPO including Buyer Company Certificate and Buyer International Passport to the Seller.
2. Seller Acknowledges Buyer ICPO and issues Commercial Invoice, Buyer signs and returns back Commercial Invoice (CI).
3. Seller provides Buyer with the Below Listed PPOP:
a) Certificate Of Origin
b) Dip Test Authorization (DTA)
c) Export License
4. Buyer endorses DTA extends Seller Tank for 3-Days TSR Fees ($100,000 Per day) but shall extend the Seller's Tank for the remaining 2-days after successful Dip Test in Seller's Tank to enable Seller Tank Farm endorse the DTA and to also enable Buyer receive full GPS Coordinates of the Tanks, Hub Numbers, Terminal Access Permit to Dip Test in Seller Tank and obtain fresh SGS Report and Product Passport.
5. After a successful Dip Test in Seller's Tank, Buyer takes over Seller's Tank or Seller injects into Buyer's Vessel / Tank and the Buyer makes the payment for the total value of the product injected into the Tanks through the means of MT103-TT.
6. Upon Seller receives the payment for the product from the Buyer, the Seller issues to the Buyer the Title Ownership of the product and all Exporting Documents of the product. The Seller pays all intermediaries involved in the transaction.
FOB (TTT) FOR BUYER THAT HAS TSA
PROCEDURES
1. Buyer accept Seller’s SCO and issues ICPO along with TSA and company profile.
2. Seller's inspection verifies buyer's tank within 48 hours and upon successful verification of Buyer’s Tank, Seller issues CI, Buyer signs and return back to seller within 48-Hours.
3. Seller issues DTA and buyer endorse DTA with their Tank Farm and Buyer’s Tank Farm shall issue fresh TSR to the buyer.
4. After receiving the signed DTA and fresh TSR from the buyer, Seller issues the following POP documents:
A) NCNDA
B) Fresh SGS report (Not less than 48 hours)
D) Authority to Verify (ATV)
E) Refinery Commitment to supply
F) Statement of available of the availability of the product
G) Authority To Sell and Collect
H) Readiness to inject
I) Product Passport
J) Sales and Purchase Agreement (SPA) Contract
5. After buyer receiving of the POP, Buyer conducts Dip test on the product in the Buyer’s tank at Buyer's expense.
6. After successful Dip test and after seller complete injecting product at vessel ship of buyer, buyer makes 100% payment for the first trial lift via TT wiring after Seller transfer ownership of the product to the buyer.
7. Seller pays all intermediaries and lift the product into buyer’s Tank or Vessel.
8. Monthly delivery commences …
FOB TANK TO VESSEL (TTV)
PROCEDURES
1. Buyer accept Seller’s SCO and issues ICPO along with CPA from buyer’s shipping company.
2. Seller issues Commercial Invoice (CI) for the available quantity in the storage tank to buyer, Buyer signs and return back to seller within 4 working days.
3. Seller issues DTA to buyer and buyer contact the Seller’s Tank Farm to get ATI at fee of €400,000 Euros.
4. After Buyer’s presentation of the ATI issued by Seller’s Tank Farm and endorsed DTA to Seller, Seller issues the following POP documents endorsed by our Ministry of Energy:
A) Fresh SGS report (Not less than 48 hours)
B) Sales and Purchase Agreement (SPA) Contract
C) Export license
D) Product Passport
E) Refinery Commitment to supply
F) Statement of available of the availability of the product
G) Certificate of origin
H) Readiness to inject
I) NCNDA/IMFPA
5. After buyer receiving of the POP and Successful inspection of the product in the Seller’s Tank, Buyer conducts Dip Test in Seller’s tank in the presence of buyer’s team at Buyer’s expense.
6. After successful Dip Test Analysis Report, buyer makes 100% payment for the first trial lift via TT wiring and Seller transfer ownership of the product to the buyer.
7. Seller pays all intermediaries and lift the product into buyer’s cargo or boat …
8. Subsequent Monthly delivery commences….
TABLE TALK MEETING (TTM)
PROCEDURE
