KPEAL SELLER
PROCEDURES
NOTE 1: WE ONLY ACCEPT ICPO FROM END BUYERS. NO PROXY BUYERS
NOTE 2: All ICPOs must be addressed to the refinery/end seller through our company, as their official representative. All transactions are managed directly by the refinery/end seller.
COST INSURANCE AND FREIGHT (CIF) & COD (CASH ON DELIVERY)
NON-NEGOTIABLE PROCEDURE (A)
1. Buyer sends ICPO along with Company Profile to the Seller with Buyer banking details certificate of incorporation Company Profile (CP) and International Passport Copy along with company latest Proof of funds or Bank Confirmation Letter (BCL) its show that buyer had capability to take over allocation stock from the seller
2. Seller acknowledges Buyer's ICPO and issues Contract Draft to the Buyer open for amendment. Buyer Reviews & Signs mutually accepted Contract and return in Word Format within 5 Working International days.
3. Seller issues to Buyer via email the following transaction documents:
a. Commitment to supply.
b. Statement of product availability.
c. Product Passport.
d. ATSC, Buyer confirms the receipt of the documents by mail and issue confirmation letter within 48 hours.
4. Seller sends buyer the shipping company details and buyer contact shipping company and finalizes the CPA fees, both parties we be reliable for first month freight fee both Seller and Buyer sign the Charter Party Agreement (CPA) together with the shipping company (A three-party CPA) this is applicable only for 1st shipment (Seller & Buyer). Pays CPA cost 50/50 via T/T wire transfer directly to the shipping company. (The fee would be deducted when the Buyer is paying for the total product cost).
5. After completion of the above, Seller issues to Buyer product title transfer agreement, Buyer signs, and returns. Seller legalizes the joint Contract with the authorities in charge and sends to the buyer the legalized contract, the certificate of product title transfer, and then proceeds with the port & custom clearance of product and all internal routines operations accordingly.
6. Upon completion of the above and confirmation of this export approval by the Authority to Seller with the endorsement of the Charter Party Agreement (CPA) and the Shipping Schedule by the Port Authority to enable Seller to release the below Proof of Product Documents:
a) License Export.
b) Product Allocation Certificate
c) Title Transfer Certificate.
d) Export Approval.
e) Legalized Charter Party Agreement (CPA) with the Loading Port Authority.
f) Injection Report.
g) Tank Receipt.
h) Dip Test Authorization.
7. Seller issues the commercial invoice and sends to Buyer for Seller to lodge and activate a 2% PB (Performance Bond/Performance Guarantee) in the favor of the Buyer. If Seller fails to supply the cargo/ shipment of the product to the Buyer this 2% Performance Bond will be paid/forfeited to the Buyer.
8. The product SGS inspection charges will be borne by the Seller at the loading port. Seller invites buyer for visitation to witness the final inspection and TTM for negotiation of the future transaction (Optional to Buyer). Seller signs NCNDA/IMFPA between all intermediaries involved with the notarized copy sent to Seller's bank.
9. Loading & Shipment of the product commences as per schedule. Upon Vessel’s arrival and finalization of SGS at the destination port, Buyer makes payment via swift MT103 transfer within 3 to 5 banking days to seller fiduciary account for total shipment value after discharge of product at destination port and receipt of the entire relevant shipping and export documents. Seller within 48 hours pays the intermediaries involved according to signed & notarized IMFPA.
STANDARD NON-NEGOTIABLE CIF PROCEDURE (B), FOR SERIOUS BUYER
MT700 DCL or MT760 SBLC
1. Buyer sends ICPO along with Company Profile to the Seller with Buyer banking details certificate of incorporation Company Profile (CP) and International Passport Copy along with company latest Proof of funds or Bank Confirmation Letter (POF or BCL) its show that buyer had capability to take over allocation stock from the seller.
2. Seller acknowledges Buyer's ICPO and issues Contract Draft to the Buyer open for amendment. Buyer Reviews & Signs mutually accepted Contract and return in Word Format within 5 Working International days.
3. Seller issues the following PPOP Documents:
A. Commitment to Supply.
B. Statement of availability of product.
C. Product quality passport (Analysis test Report).
D. ATSC.
E. Performa Invoice.
4. Buyer bank send MT199 RWA for 100% total value of first shipment to seller bank and issue SBLC swift MT760 (Standby Letter of Credit) or DLC MT700 (Documentary Letter Of Credit), Irrevocable, Transferable and Divisible (According to the seller bank verbiage) within Seven (7) banking days.
Note: Should buyer fail to issue instrument by the expiration of 7-business day, buyer alternatively issues a payment of five percent (5%) for Deposit Guarantee TT/MT103 of the total value of the product within 3 business days to enable refinery/seller to secure service of the Vessel.
Note: A fee made by the buyer will be deducted when making payment for the total cost of the product at the discharge port after a successful CIQ/SGS test at the discharge port.
5. On confirmation of the above clause, Seller bank will issue a 2% PB upon confirmation of buyer’s bank instrument in the form of SBLC or Bank Guarantee MT760 and Seller Company releases copies of POP and shipping documents to buyer Company:
A. Legalized Contract from Ministry
B. Certificate of Origin C. Fresh SGS Analysis Report Quality and Quantity (Not Older Than 24 hrs).
D. Product Quality Passport (Analysis Test Report).
E. Company Registration.
F. Bill Of Lading.
G. Vessel Tanker Q88
H. Charter Party Agreement.
I. Ownership Certificate.
J. Tittle Transfer Affidavit.
K. Product Allocation Certificate.
L. Ullage Report.
M. Cargo Manifest.
N. Notice of Readiness.
6. All Parties must sign NCNDA and IMFPA for endorsements.
7. Shipment commences as per contract and upon arrival of the vessel tanker at the discharge port, buyer conducts SGS or CIQ Inspection.
8. The buyer makes operative payment for the full shipment via T/T Wire or MT103.
9. The seller will release payments to the intermediaries involved within 48 hours of receiving the full payment for the product from the Buyer’s bank after successful delivery of the first monthly shipment of the Product.
DIP PROCEDURE & PAY FOB (TTT)
ROTTERDAM, HOUSTON, JURONG, BUKOM, BUSAN, USLAN, ZHOUSHAN, QINGDAO, HUIZHOU, KLANG, MALINA, AL FUJAIRAH, DOHA, RAS LAFFAN, KAOHSIUNG, NAGOYA
WITH SGS REPORT. NON-NEGOTIABLE
1. The Buyer Issue an ICPO, containing the seller’s work procedures and Buyers Banking details, along with TSA (TANK STORAGE AGREEMENT), Buyer Certificate of Incorporation, Company Profile (CP) and International Passport Copy.
2. Seller issues ICC Warning Letter and Commercial Invoice of products in tank at port. Buyer signs and returns commercial invoice with acceptance letter stating to adhere to Seller procedure.
3. The Seller visit Buyer Tank Farm Office with a copy of the SGS Report and shows SGS report strictly to the Buyer's Tank Farm Company only to verify the SGS Report Quality and Quantity with SGS office.
4. After confirmation of successful verification of SGS Report only by Buyer's Tank Farm Company, Buyer pays his Tank farm Company for 3 Days tank storage fee, and after buyer tank farm receive payment the Seller pays Buyer's Tank farm for 3 days making total of 6 days.
5. Buyer Tank Farm provides 6 days TSR.
6. Seller sends injection schedule and Buyer returns signed and sealed Injection Schedule.
7. Seller commences injection of the product to Buyer Tank and completes the injection.
8. The Seller issues the following POP documents to the Buyer; the Buyer performs a Dip Test on the product if needed and makes payment for the total value of the product injected into the tank via MT103 / TT:
(a) SGS report for quality and quantity at shore tank not older than 48 hours.
(b) Tank storage receipt with full GPS coordinates.
(c) Product Certificate of Origin.
(d) Product injection report at shore tank.
(e) Unconditional dip test authorization letter.
(f) NCNDA-IMFPA agreement.
(g) Q&Q.
(h) Authorization to sell and collect.
9. Seller sends payment to all intermediaries involved in the transaction 24 hours after receiving confirmation of Buyer Payment as per signed & sealed NCNDA/IMFPA which is notarized by Public Notary in Kazakhstan and Authorized by Seller's Bank and then monthly remittance is continued as per terms and terms of the contract of sale and purchase agreement between the buyer and seller.
TANK -TAKE OVER (TTO)
PROCEDURE
1. The Buyer confirms the Soft Offer and issues an official Irrevocable Corporate Purchase Order (ICPO) along with company registration and valid Passport Copy. CIS on the Buyer's company letterhead stating on ICPO that the Buyer will be using Seller's Tank Farm for TSR Extension.
2. The Seller issues ICC Warning Letter and Commercial Invoice of products in tank at port along with ICC warning letter.
3. The Seller provides the Buyer with the below listed PPOP:
a) Tank take over agreement (TTOA) / the Buyer at this stage shall contact the Seller’s Tank Farm to get Tank Take Over Agreement sign and pay 3 days of the Seller’s TSR Extension.
b) Product Passport (Product Analysis Report).
c) Irrevocable Commitment Leer to Supplier.
d) Statement of Product Availability.
4. The Buyer returns signed Tank Take Over Agreement to enable the Seller to verify and confirm the Buyer has already extended TSR and possessed the storage facilities of the product.
5. Seller sends an invitation letter to the buyer to come to the exporting port for checking the product before loading
6. The Seller issues the following POP documents to the Buyer:
a) SGS Report (For Q&Q Inspection at Shore Tanks not older than 24 hours).
b) Product Certificate of Origin.
c) Tank Storage Receipt (TSR) with full GPS coordinates.
d) Unconditional Dip Test Authorization Letter.
e) Authorization to Sell and Collect.
f) NCNDA-IMFPA.
7. Buyer carries out Dip Test with own discretion within 24 hours. After successful Dip Test, Buyer makes payment for total cost of product in Buyer’s tanks via MT103 /TT.
8. Seller sends payment of all intermediaries involved in the transaction 24 hours after receiving confirmation of Buyer Payment as per signed & sealed NCNDA/IMFPA which is notarized by Public Notary in Kazakhstan and Authorized by Seller's Bank and then monthly remittance is continued as per terms and terms of the contract of sale and purchase agreement between the buyer and seller.
TANK TO TANK (TTT) STANDARD TRANSACTION PROCEDURE NON-NEGOTIABLE
ONLY SERIOUS BUYER
1. Buyer confirms Soft Offer and issues an official Irrevocable Corporate Purchase Order (ICPO) along with company registration and Valid Passport Copy. CIS on buyer’s company letterhead along with TANK STORAGE AGREEMENT (TSA).
2. Seller issues commercial invoice of products in tank at port, buyer signs and returns commercial invoice with acceptance letter stating to adhere to seller procedure.
3. Seller provides buyer with the below listed PPOP:
a. Injection Programming agreement (IPA).
b. Product Passport (product analysis report).
c. Irrevocable Commitment Letter to Supply.
d. Statement of Product Availability.
4. Buyer returns signed Injection Programming agreement (IPA) with ATV to verify from buyer’s Tank Farm which mean buyer have storage facilities in favor of buyer to received product.
5. Seller issues injection schedule to sign and seal from buyer Tank Farm and Seller commences injection of the product into buyer’s tank.
6. The seller issues the following POP documents to the buyer; the buyer performs a Dip test on the product if needed and the dip fee covers the buyer:
a. Fresh SGS Analysis Report Quality and Quantity (Not Older Than 24 hrs).
b. Product Certificate of Origin.
c. Tank storage receipt with full GPS coordinates.
d. Unconditional Dip Test authorization letter.
e. Authorization to sell and collect.
f. NCNDA-IMFPA agreement.
g. Q&Q.
h. Company Registration Certificate.
7. (NCNDA/IMFPA) will be signed, Injection report will be provide and buyer dip test in their tanks to confirm the Quality & Quantity Injected.
8. Buyer make payment for total cost of product injected into buyer tanks via MT103.
9. Seller transfer title ownership to buyer with all exportation documents required of buyer for the transaction.
10. Upon conclusion of first lift transaction seller pays all intermediaries involved in the Transaction and proceeds with the signing of contract with Buyer.
FOB FREE ON BOARD TANK TO VESSEL (TTV)
SGS PROCEDURES (A)
1. Buyer issues an ICPO, containing the seller's work procedure and Buyers Banking details, along with a current and valid (CPA), Buyer Certificate of corporation, Company Profile (CP) and International Passport copy. Seller verifies and approves Buyer’s CPA.
2. The Seller issues Commercial Invoice of the products in the seller’s tank at the port to the buyer .The Buyer reviews, signs and returns the commercial invoice to the seller.
3. Buyer returns signed CI to seller.
4. Seller issues fresh SGS report of less than 48 hours to buyers Shipping Company to verify.
5. Upon successful verification of the SGS report, the buyer issues fresh Q88 to seller.
6. Seller upon receipt of the buyer’s fresh Q88, releases the following POP, TSR is seller’s internal proof of storage only and is not buyer-funded or chargeable:
a. Seller’s Tank Storage Receipt (TSR) with full info including Terminal, Barcode & GPS.
b. Injection report.
c. Unconditional DTA on buyer’s name.
d. Authorization to verify (ATV).
e. Authorization to Sell and Collect funds (ATSC).
f. Commitment to Supply. (CTS).
g. Product passport and analytical report (PP).
h. Certificate of origin (COO).
I. Attestation of allocation (AOA).
j. Legalized commercial invoice. TSR is seller’s internal proof of storage only and is not buyer-funded or chargeable.
7. Buyer verifies and confirms POP as above & orders SGS to conduct Dip Test of the product in the seller tanks Dip & Test is conducted onboard or in-tank under DTA & ATV with no payment obligation triggered.
8. Upon satisfactory result of the dip test, Seller’s storage company issue to buyer, the Notice of Readiness (NOR) to inject the product into buyer’s vessel. NOR is issued only after successful Dip & Test and does not precede inspection.
9. Buyer makes available the Vessel for the injection process to commence as schedule. Seller signs - NCNDA/IMFPA.
10. After Successful injection, Buyer pays total cost of the product via MT 103, T/T, USDT as agreed. Payment is strictly released post-Dip & Test with acceptable Q&Q results.
11. Seller transfers to the Buyer TITLE OF OWNERSHIP CERTIFICATE and all other export documents.
12. Seller pays all the intermediaries involved in the transaction and subsequently monthly contract shipment continues as per terms and conditions of the sales and purchase agreement contract between buyer and seller.
TANK TO VESSEL (TTV) STANDARD TRANSACTION PROCEDURE
NON-NEGOTIABLE (B)
1. Buyer issues an ICPO, containing the seller's work procedure and Buyers Banking details, along with a current and valid (CPA), Buyer Certificate of corporation, Company Profile (CP) and International Passport copy. Seller verifies and approves Buyer’s CPA.
2. The Seller issues ICC Warning Letter and Commercial Invoice of the products in the seller’s tank at the port to the buyer .The Buyer reviews, signs and returns the Commercial Invoice (CI) to the seller.
3. Seller submits a 48 hours old copy of fresh SGS Report to Buyer’s Logistic Company in that particular FOB port for verification of the SGS report with SGS in that Port.
4. Upon confirmation of successful verification of SGS Report by Buyer's Logistic Company in the Port, buyer immediately provides an ATI (Authorization To Inject) from their Logistics company to Seller. Seller injects product into buyer’s vessel and issues following POP documents to the buyer:
a. SGS Analysis Report Quality and Quantity (Not Older Than 24 hrs).
b. Q&Q analysis report done by Indigenous Lab at the port of Origin.
c. Full Injection Report.
d. ATV /DTA.
e. Copy of Product Certificate of Origin.
f. Copy of product Export License to port.
g. Allocation Certificate.
h. Authority to sell and collect (ATSC).
5. Upon confirmation of above document, Buyer make initial deposit of 10% total cost of product and obtain tittle transfer certificate. And buyer conducts Dip test on the product at the buyer’s cost for reconfirmation.
6. Upon confirmation of the SGS test by the buyer for the quantity and quality, the buyer makes 90% payment via MT103 for the total value of the injected product into the buyer’s vessel.
7. Seller pays all the intermediaries involved via NCNDA/IMPFA and subsequently, monthly shipments continue as per terms and conditions of the sales and purchase agreement contract between the buyer and seller.
TANK-TO-VESSELS (TTV)
PROCEDURE AGREEMENT (C)
1. Buyer issues ICPO containing the seller's procedure with banking details and scanned copy of buyer's passport along with Charter Party Agreement (CPA) from buyer's Logistic Company.
2. Seller issues Commercial Invoice (CI) for the available products in Tank at the Port, for Buyer's review and endorsement and return within 3 international working days.
3. Seller issue to buyer Tank-To-Vessel Injection Agreement (TTVIA) to be endorsed by both Buyer and Buyer's shipping Company.
4. Seller issue injection schedule to sign and seal from buyer's Logistics Shipping Company and Seller commence injection of the product.
5. Upon confirmation of Sign and seal Injection schedule from buyer's logistics company with Authorization to verify (ATV). Seller releases the below POP documents directly to end buyer's secure email:
a) Fresh SGS (Not Older Than 48 hrs).
b) Legalized Commercial Invoice.
c) Commitment to Supply.
d) Injection Report.
e) ATS -Authorization to Sell & Collect.
f) Authorization to Verify (ATV).
g) Dip Test Authorization (DTA).
h) Export License.
i) Statement of product Availability.
j) Tank Storage Receipt (TSR) with barcode and GPS Coordinate.
k) NCNDA/IMFPA.
6. The Buyer Conducts Dip Test in the product in the seller's reservoir for confirmation of Quality and Quantity.
7. Within Twenty-Four (24) Hours upon completion of the Injection, buyer make payment for the total cost of the product injected into buyer's Vessel by TT wire transfer to seller's nominated bank account. And seller transfer ownership of the product to buyer.
8. Buyer lifts products and all intermediaries are paid, Seller and Buyer consider and signs further contracts after successful Transaction.
SHIP TO SHIP (STS)
PROCEDURE
1. Buyer issue an official ICPO with fill buyer banking details, company registration certificate and proof of fund along with CPA.
2. Seller issues a commercial invoice and ICC Warning Letter for first lift quantities for both party’s signatures and endorsement.
3. Seller verifies commercial invoice and ICC warning duly sign and inform buyer to provides NOR & ETA from his shipping company to include refinery name for the facilitating for port authority and maritime police clearance. Seller issues the below listed documents:
a. SGS Analysis Report Quality & Quantity not less than 24 Hours.
b. Freight Cargo Manifest.
c. Commitment to Supply.
d. Product Passport Dip Test Report.
e. Authorization to sell (ATS).
f. Bill of Landing (B/L).
4. Within 48 hours’ buyer contact seller vessel company and obtain access permit (cost born by seller) and issue his vessel details where the product will be injected at the discharge port. Seller verifies the vessel position and issues NOR_ETA ATE_DTA.
5. On arrival at the discharge port; the vessels transfer the fuel to the Buyer’s nominated vessel.
6. After fuel injection is completed; Buyer conducts DIP TEST inspection for quantity and quality of the fuel. NCNDA / IMFPA to be signed by Buyer Mandate.
7. Buyer makes payment by MT103 or T/T wire transfer for the total product available. Seller releases to the Buyer all relevant Documents relating to the exportation of the product. Seller pays all Intermediaries involved in the transaction.
8. Upon satisfaction and conclusion of the trial lifetable transaction by Buyer, both Buyer and Seller Sign a contract for monthly delivery with rolls and extension.
VESSEL TO TANK (VTT)
PROCEDURE AGREEMENT
1. The Buyer issues ICPO in accordance to Seller procedure and Buyer Tank Storage Agreement (TSA) from a verifiable storage tank company along with the buyer's Certificate of Incorporation, Company Registration and passport copy to the seller.
2. The seller issues a commercial invoice (CI), for the buyer to signs and returns the CI to the seller.
3. Buyer provides from the approved storage tank company notice of readiness to receive the product (NOR), authorization to inject (ATI) and tank storage receipt (TSR), to the seller.
4. Seller issues documents: The seller issues Proof Of Product (POP) documents:
A) Bill of Lading.
B) Ullage Report.
C) Cargo Manifest.
D) Approved Analysis Report (Product Passport).
E) Commitment letter to supply.
F) Statement of product availability.
5. Upon arrival of the vessel at destination port, the seller injects the product into the buyer's tank and issue the below documents to the buyer:
A) Unconditional dip test authorization (DTA)
B) SGS Report Inspected at the loading port.
C) Full Injection report
D) Certificate of Origin.
E) Performa Invoice.
F) Authorization to Sell and collect (ATSC).
G) NCNDA/IMPFA.
6. Buyer conducts dip test: The buyer conducts a dip test in the buyer's tank, on buyer expense.
7. The buyer pays for the product and Seller releases documents: The seller releases the Title of Ownership Certificate to be followed by all Export Documentation to the buyer.
8. Seller pays all the intermediaries involved via NCNDA/IMPFA and subsequently, monthly shipments continue as per terms and conditions of the sales and purchase agreement contract between the buyer and seller.
VESSEL-TO-VESSEL (VTV)
PROCEDURE FOR ALL DESTINATION PORTS
